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REGULAR PASSPORT PROCESSING INSTRUCTIONS
US Vital Documents is a Private Passport Expediting Service.
If your scheduled departure is in less than 4 days,
then click here for our Rush Passport Processing Service.
WHO CAN APPLY?
Applying for a new passport or child passport for the first time.
You are applying for a minor under the age of 16.
Your passport was issued before you turned 16.
The prior passport was issued more than 15 years ago.
The expired passport is not in your possession .
The current & valid passport is damaged.
In order to apply and receive a United States passport you must follow the instructions as outlined below. To make the process easier to complete we suggest you print this page and follow the steps in the order presented.
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Letter of Authorization |
- Please print 2 copies and sign both with original signature. Our office must instruct you which letter to use based on where your passport will be processed. Call us below in Step 8 to determine this. One letter will go into the government sealed envelope. One must be included outside this envelope when shipped to our location.
- Chicago Letter of Authorization
- Philadelphia Letter of Authrozation
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Proof of Citizenship - You must provide ONE of the following: |
- Previous U.S. Passport more than 15 years old (You may not use an expired passport to obtain a new child passport a birth certificate or natrualization certificate will be required)
- Certified Birth Certificate issued by state, county or city (if born in US)
- Certificate of Citizenship or FS-240, DS-1350 (if born outside the US)
- Certificate of Naturalization
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Proof of Identity |
- Valid driver’s license w/ photograph issued more than 6 months ago
- If you do not have a driver’s license or a driver’s license that meets the requirements above then you must supply personal documents.
- For a childs passport (14 years old and younger) evidence of childs relationship to parents/ guardian is required.
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Evidence of Immediate Travel - Must provide a copy of 1 of the following: |
- Round trip ticket indicating travel to a foreign country
- Travel Itinerary
- Business traveler’s may submit a business letter of expedite, if the above is not available
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Application Form DSP-11
Complete but do NOT sign the form until you are in front of an Acceptance Agent. Make a photocopy of this application.
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Two Passport Photographs: Must be taken by a professional passport photographer. |
- Obtain 2 passport photos from a passport photographer
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Fees: Government fees must be paid by check or money order. Our fee can be paid by money order or credit card. |
- Government fees: You will write a check to “US State Department" for $127 for adults / $112 for minors and pay $30 to the Acceptance Agent.
- The U.S. Vital Documents fee depends on the processing time you choose please see the order form below for the exact fees.
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U.S. Vital Documents Order Form |
- Print out Order Form. Fax to (512) 331-8230 with DS-11 application and include with order.
IMPORTANT, PLEASE NOTE:
Call us at (512) 331-8222 to review your request BEFORE going to the Acceptance Agent. We will go over your application and provide you with further information.
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Authorization Process – An Acceptance Agent will verify your identity and witness the signing of your application.
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Child passports require both parents and the child to be present. If only one parent is able to go with the child the parent that is not present must fill out a DS-3052 . Click on the link below for this form.
1. Letter of Authorization ( 2 copies )
2. Proof of Citizenship
3. Proof of Identity
4. Evidence of Immediate Travel
5. DSP-11
6. Two Passport Photos
7. Government Fees
8. U.S. Vital Document Fee
9. Order Form
- Acceptance Agents are found in Passport Acceptance Facilities in local Post Offices (typically a Main Branch Post Office), Court Houses and other government offices authorized to accept passport applications (Not every post office/court house is a Passport Acceptance Facility) Most Passport Acceptance Facilities are open from 9am to 4pm. You may want to call to verify the hours. Click here to search by zip code.
- Do NOT sign the DSP-11 until directed to do so by the Acceptance Agent. You will sign the application after the Acceptance Agent verifies your application.
- Tell the Acceptance Agent that a courier service will deliver the materials to the Passport Agency. This Department of State policy is called “Hand Carrying of Executed Applications”. The policy is detailed on page 31 and 44 of the Acceptance Agent Manual.
- The Acceptance Agent will check your proof of identity, endorse the documents and seal them in an envelope marked: "To be opened by authorized passport officials only." ”Do NOT open the envelope after it is sealed!
- Some Acceptance Agents do not seal a Release Letter in the envelope. In this case, you MUST attach one copy with original signature to the envelope.
- Print your name, departure date and date of birth on the outside of sealed envelope.
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Federal Express Shipping Instructions |
Do not send your information to any of the addresses listed on the order form without prior confirmation by our office. We will instruct you in Step 8 (above) where to send your application when you call our office.
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